Do you have an idea for an international collaboration? If you have already made connections with a foreign partner for a research or exchange agreement and are ready to have the idea approved by the college, here’s the process:
- Schedule an appointment with your department head to discuss the collaboration idea and obtain departmental support.
- If your department head supports the idea, draft and submit a justification statement to your department head.
- The department head will schedule a one-on-one meeting with Dr. Alan Sams to secure college-level support.
- The college will help determine the specifics of the agreement. For example, will this be a college or university-level agreement? For paperwork purposes, will it require a memorandum of understanding or agreement?
- With help from the college, you will then work with your foreign partner to formalize the agreement via our template. Our template will streamline the process and often can be used as-is without changing much.
- Both parties sign the agreement and the collaboration can begin.
What is a justification statement?
The justification statement is basically a document describing the intent and purposes of the international collaboration. Your justification statement should generally outline a thoughtful purpose, including goals, activities, and event expected outcomes of the agreement. Use this template as an example to start your justification statement.
How long until my agreement is approved?
When using our template, the process can be executed pretty quickly. Since there may be time lapse between offices or the foreign partner, you should start the process at least one semester before you want to start work.
Do I need a Memorandum of Understanding (MOU) or Agreement (MOA)?
Once the college receives your justification statement, we will help determine which one you need, based on the specifics of your program. A broad definition is as follows:
- Memorandum of Understanding (MOU): An MOU is purposely broad so both parties can explore collaboration without specific definitions or obligations. There is usually not a formal transaction of money between parties or a formal, binding contract. An MOU can be granted for up to 5 years and may develop into an MOA once the collaboration has become more refined. Review the MOU template.
- Memorandum of Agreement (MOA): The MOA is more specific, stating the limits, terms, and obligations of the agreement. Typically used when there is a formal exchange of goods, money or people, the MOA would be also used if there is an exchange of students. An MOA can be granted for up to 5 years. Review the MOA template.
For help and clarification, contact Julie Wilson at: 979.845.4756 or email@example.com.